Joseph Feibel – January 6, 2018
Question:
What should I do as a COR if there are differences between the submitted invoice and the amount the government will pay?
Answer:
If there are any differences between the amount of the submitted invoice and the amount that the government is willing to pay, the COR must notify the contractor. The government must accurately present all factual data that justify the difference, and the contractor should be provided an opportunity to present its position.
Reasons for differences may include:
- Performance problems
- Unallowable costs
- Defective products or inferior service
- Delivery Problems
If a contractor still disagrees with the calculated amount, the COR should notify the CO, who will make the final determination. Once the amount to be paid is agreed to by both the government and the contractor, the COR will submit the correct invoice to the paying office for payment within the time specified in the contract.